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Cost Effective Office Options for Small Companies

Small companies often have a lot on their plate—from building the right team and finding and retaining customers to much more. However, along with the aspects that drive a small company’s business forward are tasks that might not be exciting but affect the company in the long run. One among those tasks is having a proper place to nurture and grow the company. In other words, a suitable office space is among the necessary per-requisites for growth.

CHALLENGES FACED BY SMALL COMPANIES

Finding a suitable office space for small companies can be quite a challenge. Most small companies are unaware off and grossly underestimate the real estate prices in their city of operations. When reality sets in, the available option to lease an office spaces, often eats into a company’s limited budget.

However, this challenge to find the right office space indirectly highlights the benefits of a shared office or a coworking office space. Here’s how a shared office space reduces the challenges that many small companies face.

COST EFFECTIVE OFFICE OPTIONS FOR SMALL COMPANIES

1. LONG TERM COMMITMENT IS A HUGE PROBLEM

Leasing a commercial office space involve long-term commitment. Most leases for office spaces have a minimum term period of two to three year (out of a total term of 9 years). The minimum term is also known as a Lock-in period i..e, the period before which company cannot terminate the lease. The last thing a small company wants to do is to sign a long-term commitment only to realize later that the office space doesn’t suit its needs anymore. In the initial days, team size may grow rapidly making the existing space in-sufficient for operations. The same is true if company reduce manpower. Getting a perfect size is a BIG challenge, as company is unsure how the business will play out.

Coworking spaces eliminate this pain-point as they do not drain company’s scarce capital in long term lease. A small company based out of Gurgaon or any other city doesn’t have to lease a commercial property at exorbitant prices. Instead, they can go for a shared office space in Sohna Road. A coworking space in Golf Course Road or Cyber City, Gurgaon is also a great option as you just pay per seat.

2. CASH FLOW ISSUES

Most small companies have a fixed budget for all their expenses. However, unproductive real estate expenses like 3-6 months equivalent of rent for security deposit, approximate INR 1200- 1400/- per square feet of office infra cost & fixed monthly rental sends this budget into a tailspin. Increasing commercial property prices further increase a company’s expenses unnecessarily. Office rentals and office running expenses easily consume 30-35 percent of a small company’s operating costs. This leads small companies to burn cash faster than they generate. Using a shared office space in Gurgaon is more cost effective than renting a similar space in the cosmopolitan business haven.

3. FLUCTUATING TEAM SIZE MEANS VARYING SPACE NEEDS

People come and go and this applies to small companies as well. The number of people in a small company almost always fluctuates. It’s hard for a fixed office space to cater to a growing company in terms of accommodating everyone. At the same time, attrition is unpredictable and comes with its own set of problems. The size of the office space shouldn’t be too small or too large for the company. Too small means chaos in the office; whereas too large means unproductive expenses. This is not a problem in shared offices where you pay per seat (irrespective of the varying team size).

COST EFFECTIVE OFFICE OPTIONS FOR SMALL COMPANIES

4. BUYING OFFICE SPACE CAN BE TOO EXPENSIVE

If a small company keeps buying an office space over renting it as an option, it should be prepared for the complications that come along. Other than the fact that finding an appropriately sized office space is difficult, the paperwork involved in the buying process is even more so. If the real estate is not a founder’s cup of tea, it can be quite a task to understand the complex language of the document, which can sometimes be confusing too. The property being built on illegal land is only one of the problems to be concerned about.

5. GOOD AMENITIES ARE HARD TO FIND

While every small company aspires to have a similar setup as that of Google, it’s not practical to spend precious resources on fancy facilities like a fully equipped kitchen, an extravagant bathroom, or special relaxing zones. Although some office spaces come with basic facilities, they are often not enough to make the workplace comfortable for the employees. Amenities and facilities are taken care of in shared office spaces.


6. CONNECTIVITY CONCERNS ARE A BIG WORRY

These might look trivial on the onset; however, they have a major effect on companies. What use is it if a company finds the perfect location or office space that lacks Internet connectivity or power backup? The presence of multiple reputable broadband service providers and a good phone network are basic necessities that are often taken for granted. But not at coworking spaces!

Innovative solutions are the key to solving challenges of space crunch, especially for small companies. This is where shared office providers like TheOfficePass.com come into play. The array of facilities and membership options on offer are transforming the way small companies function, helping them save costs, and increasing their productivity. Small companies looking for Coworking space in Gurgaon can What’s APP The Office Pass @ +91 8999 82 82 82 or drop an e-mail to hello@theofficepass.com.

Happy Coworking

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6 comments on the postAdd yours →

  1. We have started using a coworking space for my business. After the initial hiccups wrt getting adjusted to sharing the space with others, my entire team has started enjoying and pretty comfortable now. All the best for your new centres guys!

  2. Like most of my friends even I was scared to work from a place where other companies will also work.. However it turned out to be giving me more business.. I got couple of clients through other businesses using this coworkers space.. Keep up the good work guys.. By helping business to grow through your platform of getting them together.

  3. Complete solution for office need… saving my business cost and helping me to expand through diverse networking with other businesses… Thank you the office pass..

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