10 Top Reasons Why Flexible Coworking Spaces Are Better Than Conventional Leases

Role of Shared Office Spaces in Nurturing a More Inclusive Workplace

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Shared office spaces have begun to emerge everywhere in the world and are playing a significant role in creating a workplace that accommodates people of diverse cultures and professions in one place. This has made workplaces more inclusive and fostered a sense of equity and partnership among coworkers. The Office Pass (TOP) listed out some of the top ways in which shared office spaces have contributed their bit in nurturing a more inclusive work environment for organisations across the globe:

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9 Ways Nurturing Company Culture Within a Shared Office Space

  1. Inclusive Design
  2. Infrastructure Support
  3. Diverse Community
  4. Opportunity to Network
  5. Sensitivity to Diverse Cultures
  6. Lesser Isolation
  7. Easy Affordability
  8. Opportunity for Mentorship
  9. Flexible Working

1. Inclusive Design

An inclusive design ideally takes into consideration the specific needs of all members working in the coworking space. This includes the needs of coworkers with disabilities. Most coworking spaces provide adjustable workstations, entrances that can be easily accessed by all, and gender-neutral bathrooms. This makes the office more accommodating and welcoming for all members working there.

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The Office Pass (TOP) Coworking Space in Gurgaon

2. Infrastructure Support

Shared office spaces are well-equipped with infrastructural amenities to support the working of members. These include high-speed internet, meeting rooms, and other administrative facilities to support the functioning of startups, small businesses, and freelancers.

3. Diverse Community

Coworking space invites professionals and businesses from all walks of life to work together under one roof and exchange diverse ideas, beliefs, values, etc. This not only helps prompt cross-cultural understanding among members and fosters a sense of inclusion but also facilitates partnerships and alliances.

4. Opportunity to Network

Shared office spaces are a great place to interact and network with like-minded professionals. Coworking offices can be used to organise professional, cultural, and social events, seminars, workshops, and brainstorming sessions that enable professionals to collaborate and even form partnerships or alliances.

Also Read: 10 Reasons Why Flexible Coworking Spaces Are Better Than Conventional Leases

5. Sensitivity to Diverse Cultures

Since shared office spaces accommodate people from diverse cultures, sometimes countries, and also varied work portfolios, they inherently promote a culture of tolerance and respect for one another. There are certain guidelines laid out for the type of acceptable behaviour at the workplace, which discourages harassment, discrimination, or aggression of any kind, thereby creating a safer and more inclusive environment for all members.

6. Lesser Isolation

Several freelancers and remote workers feel that working from home has contributed to feelings of exclusion and isolation from professional work environments. Shared office spaces help take care of this by providing an ambience that is conducive to working for all.

7. Easy Affordability

Shared office spaces are more cost-effective too when compared to conventional office spaces. You only need to pay for the space that you actually use and how long you use it for. This is what makes coworking offices attractive to freelancers, startups, and small entrepreneurs.

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8. Opportunity for Mentorship

Some inclusive shared office spaces provide mentorship programs to offer help to freshers in the industry or those facing certain challenges in their career growth.

9. Flexible Working

Shared office spaces are designed to flexibly accommodate all kinds of professionals, including the ones with certain disabilities. This is why they offer part-time membership plans to individuals to suit their different needs. This can be helpful to working parents as well as professionals with a preference for varying work timings.

Shared office spaces do have the potential to establish and nurture more inclusive workspaces for all coworkers. This has led to a surge in their popularity in recent years and the trend continues.

The Office Pass (TOP) offers coworking spaces in Noida, Delhi and Gurgaon region. High-speed internet, well-equipped conference rooms, a warm work environment, and regular tea and coffee provisions are some of the top amenities offered at TOP offices. These spaces are perfect for entrepreneurs, startups, and small firms. If you are looking for a coworking space in Delhi/NCR for your requirements, call us at 08999 828282.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: Are shared office spaces affordable and accessible to businesses from underrepresented communities?

Answer: Yes, shared co-working spaces are generally easier on the pocket and offer flexible office lease terms when compared to those offered by traditional office spaces. This makes shared offices more easily accessible to a wider section of businesses, including those from underrepresented communities.

Question: How can shared office spaces encourage collaboration and innovation among diverse groups of professionals?

Answer: Professionals from diverse backgrounds are encouraged to come together and collaborate on projects in shared workspaces. This further encourages the exchange of different ideas and creative solutions to common problems.

Question: What role can shared office spaces play in promoting mentorship and career development for underrepresented groups?

Answer: Some shared office spaces offer mentorship programs that support underrepresented groups. These help them overcome challenges to career and professional growth.

Question: How can shared office spaces promote diversity and inclusivity in the workplace?

Answer: Shared office spaces create a more open and welcoming environment for diverse communities. Professionals from different work backgrounds work together under the same roof. This diversity and inclusivity help promote a sense of belonging in the workplace.

Question: Do shared office spaces have guidelines to prevent discrimination or harassment?

Answer: Yes, several shared office spaces provide clearly defined policies to prevent harassment, discrimination, and the like at the workplace, promoting a safe and inclusive environment for all members.

Question: What is a shared office space and how does it differ from a traditional office?

Answer: A shared office space is also referred to as a coworking space. It offers flexibility to individuals and businesses alike to hire offices, meeting rooms, desks, etc., for a short term based on their specific requirements. It is generally different from a traditional office space that does not offer flexible lease terms and does not always provide for vastly diverse occupancy.

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Top Pros and Cons of Adding Your Coworkers on Social Media

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Social media helps networking, but balancing personal and professional boundaries is key, especially when adding coworkers online.

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7 Advantages of Adding Your Coworkers on Social Media

  1. Fosters Collaboration
  2. Knowledge Sharing
  3. Celebrate Achievements
  4. Bond with the Team
  5. Casual Atmosphere
  6. Increases Cultural Awareness
  7. Event Invitations

1. Fosters Collaboration

Adding your coworkers on social media does facilitate collaboration on work projects and staying informed on important updates about the organisation.

 

The Office Pass Noida
The Office Pass (TOP) Coworking Space in Noida

2. Knowledge Sharing

Social media can also be a good place to exchange ideas, industry-specific information, valuable insights, and articles that help promote knowledge-sharing within your professional network.

3. Celebrate Achievements

You can celebrate workplace milestones, promotions, and professional achievements with coworkers on social media.

4. Bond with the Team

It is a great opportunity to bond with your team members, thereby improving workplace relationships as you learn more about the hobbies and interests of your colleagues outside of work.

Also Read: 7 Tips To Accelerate Your Business Performance

5. Casual Atmosphere

Social media allows people to interact more on a casual, informal level and engage in non-work-related conversations. This helps create a more relaxed and friendly atmosphere among coworkers.

6. Increases Cultural Awareness

Adding coworkers from different regions to your social media network helps you get deeper insights into their respective cultures, thereby fostering feelings of diversity and inclusion.

7. Event Invitations

When you’re connected to your coworkers on social media, you are likely to always be updated on company events, such as get-togethers and parties, and would never miss out on any professional or social opportunities.

6 Disadvantages of Adding Your Coworkers on Social Media

  1. Differing Opinions
  2. Unwanted Updates
  3. Potential Security Risk
  4. Compromised Professional Image
  5. Misinterpretations
  6. Wastage of Time Consuming

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1. Differing Opinions

Social media interactions can sometimes result in tensions or conflicts arising due to strongly differing opinions or beliefs among coworkers.

2. Unwanted Updates

Sometimes you may receive notifications or updates from coworkers that are irrelevant to you and can also be annoying, cluttering your social feed.

3. Potential Security Risk

Sometimes your account may be hacked by a coworker trying to get a sneak peek into your personal life.

4. Compromised Professional Image

You may sometimes end up compromising your professional image before your coworkers, clients, and partners, since your posts may create a negative impact. This may also inadvertently affect your career.

5. Misinterpretations

Virtual communications authenticity can result in common misinterpretations and potential misunderstandings.

6. Wastage of Time Consuming

It is easier to get lost in the whirlpool of social media interactions and thereby difficult to manage time for other important tasks.

The decision whether or not to add coworkers to your social media platforms should be personal, based on the worker’s comfort level. If done, it is always a good idea to exercise some caution in the process.

The Office Pass (TOP) provides cost-effective coworking spaces in Delhi, Noida, and Gurgaon with exceptional amenities for a productive work environment. For more information reach out to us at 08999 828282.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: What are the cons of adding coworkers on social media?

Answer: Some of the common disadvantages of adding coworkers on social media are as follows:-

  • Difficult to Maintain Work-Life Balance: The boundaries between your personal and professional lives can sometimes be blurred.
  • Risk of Conflict: Some misunderstandings on social media may continue in the workplace and cause conflicts among coworkers.
  • Privacy Concerns: You are at risk of exposing details of your personal life, potentially impacting your privacy.
  • Differing Personalities: Your coworkers may have different political beliefs or value systems that may clash with yours.

Question: How can I handle coworker friend requests I want to decline?

Answer: Do so politely without getting into explaining in detail. If so required, you may imply that you prefer keeping personal and professional lives separate.

Question: Should I add my coworkers on social media?

Answer: It is entirely your call and depends on your comfort level and the nature of your workplace. There are both advantages and disadvantages with consideration. Also, the type of content you share on social media may help determine your decision.

Question: Should I accept all coworker friend requests?

Answer: It is not necessary at all to accept all friend requests. You can be selective in adding coworkers with whom you share a good rapport with whom you genuinely want to stay in touch with outside work.

Question: What are the pros of adding coworkers on social media?

Answer: Some of the top benefits of adding coworkers on social media are:-

  • Helps with Team Building: Sharing mutual interests with your coworkers outside of the workspace significantly helps in team bonding.
  • Networking: Social media is a great place to network with other professionals in the same industry.
  • Helps Stay Updated: You can stay informed about all company events and news by keeping in touch with your coworkers on social media.

Question: Are there any company policies regarding social media interactions with coworkers?

Answer: Some companies may have specific social media policies about interactions among coworkers on their respective social media handles. Do check with your company, look up the employee handbook, or consult your HR to understand any such guidelines.

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Pros and Cons of Joining a Coworking Space Instead of Working from Home (WFH)

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Remote work has grown post-pandemic, but coworking spaces offer a professional alternative to home distractions. Here are key pros and cons to consider before choosing coworking over working from home.

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6 Pros of Joining a Coworking Space

  1. Work-Life Demarcation
  2. Boost in Productivity
  3. Flexible Membership
  4. Access to Essential Amenities
  5. Opportunity to Network
  6. Professional Work Environment

1. Work-Life Demarcation

Working at home may sound too comfortable; however, it cannot be denied that it makes it difficult for the employee to clearly distinguish between home and work life. The boundary keeps blurring and at one time may even disappear. On the other hand, joining a co-working space allows you to demarcate your professional and personal space, thereby improving your work-life balance.

 

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The Office Pass (Top) Coworking Space in Gurgaon

2. Boost in Productivity

Working at a coworking office which has a more professional and structured environment than that of a home helps boost employee productivity. This, coupled with the absence of noise and other distractions, makes members more productive in their working hours.

3. Flexible Membership

The best part about working in a co-working space is that you can choose to pay for as much time as you use the office space. These shared office spaces offer professionals flexible membership plans, ranging between hourly, daily, weekly, and monthly limits. You will only be charged for as long as you wish to use the coworking space for.

4. Access to Essential Amenities

Working in a co-working space may also be better since you have easy access to a host of work-essential amenities, which may sometimes be difficult to find when working from home. These include the availability of exclusive meeting rooms for calls/meetings, access to a printer, copier, scanner, and fax machine, as well as high-speed internet connectivity. Besides this, the availability of complimentary tea/coffee and snacks at the workplace always allures workers.

5. Opportunity to Network

The work-from-home culture has increased incidences of isolation and loneliness among employees. This is where co-working spaces come as a perfect substitute, bringing together professionals and giving them ample opportunities to interact and network with one another over events, seminars, workshops, and other social gatherings. Besides, professionals also get a chance to form potential business partnerships and alliances with like-minded businesses, which may not always be possible working from home.

6. Professional Work Environment

One of the major benefits of joining a co-working space is that you would get to work in a professional environment which can help boost focus and productivity. This can sometimes be difficult to achieve in a home environment with multiple distractions.

7 Cons of Joining a Coworking Space

  1. Restricted Scope for Personalisation
  2. Constraints on Working Hours
  3. Need to Commute
  4. Lack of Privacy
  5. Overcrowding
  6. Distraction
  7. Need to Incur Expenses

1. Restricted Scope for Personalisation

You may not be able to personalise your workstation to your liking the same way you may be able to do in a conventional office space or your work desk at home. Shared office spaces may not be able to allow this freedom to all coworkers.

2. Constraints on Working Hours

Most co-working spaces offer set working hours which are fixed and standard for all employees. This may sometimes not suit your personal preference for work timings.

3. Need to Commute

This is another disadvantage of joining a co-working space. You would be required to commute to your office, which may sometimes be a long distance, depending on your place of residence.

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4. Lack of Privacy

Co-working spaces are generally shared spaces which restricts all privacy for co-workers. There are open-plan layouts which may sometimes be a disadvantage if you need to discuss some confidential or sensitive matter with a co-worker.

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5. Overcrowding

Since co-working spaces accommodate too many people at once, they may sometimes get overcrowded, especially during peak work hours. This may also result in a shortage of available work desks or workspaces for other members.

6. Distraction

Co-working spaces can be distracting at times with the presence of several people on the same work floor, open layouts, and no private desks or rooms. Social interactions, gatherings, and events contribute to this.

7. Need to Incur Expenses

Choosing a co-working space would require you to pay a membership plan as compared to working from home free of cost. Besides the membership, you may also need to incur commutation expenses, parking fees, and the like.

A co-working space comes with its own set of advantages and disadvantages that are left for you to consider and decide whether or not they suit your purpose. Do take into account your work style preferences, budget, and the nature of your work when opting for a co-working space or deciding to continue working from home.

The Office Pass (TOP) provides coworking space in Delhi, Noida and Gurgaon region with great amenities includes high-speed internet, well-equipped conference and meeting rooms, a warm work environment and regular tea and coffee. These office spaces are perfect for small & medium size companies, startups and entrepreneurs. Contact us at 08999 828282 for more information.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: What type of professionals typically use co-working spaces?

Answer: Co-working spaces are preferred by a wide range of professionals, such as freelancers, small entrepreneurs, remote workers, and startups from various lines of industries.

Question: Can I try out a co-working space before committing to a membership?

Answer: Absolutely! Some co-working spaces offer day passes or trial periods that allow you to try out the experience for a little while before committing to membership for a specified duration.

Question: Do co-working spaces provide internet and other amenities?

Answer: Yes, co-working spaces are often equipped with essential facilities for the comfort of co-workers. These include spacious meeting rooms, high-speed internet, printing, and a fully-stocked kitchen area.

Question: Is joining a co-working space expensive?

Answer: The cost involved in hiring a particular co-working place can vary based on its location, membership plans on offer, and the number and quality of amenities offered. Hiring a co-working place can be costlier than working from home but it may also offer value in terms of networking and better productivity.

Question: What are the advantages of joining a co-working space over working from home?

Answer: Co-working spaces offer a more professional environment, an ideal work-life balance, the opportunity to network with other co-members, access to essential office amenities, flexible lease terms, and better productivity, all of which may be challenges when working from home.

Question: Are there any potential downsides to using a co-working space?

Answer: Yes, some of the possible disadvantages of hiring a co-working space are the cost involved in commuting and buying membership, limited personalisation scope, distractions from overcrowding, noise, and also lack of privacy.

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10 Tech Essentials for a Productive Coworking Space

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Coworking spaces need key tech tools to boost productivity and support members. Here are 10 must-have tech essentials.

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10 Top Tech Essentials for a Productive Coworking Space

  1. Security Systems
  2. Soundproofing and Acoustic Solutions
  3. Smart Access Control
  4. Networked Printers and Scanners
  5. Ergonomic Furniture with Built-In Tech
  6. System to Book Meeting Rooms
  7. Member Management Software
  8. Charging Stations and Power Outlets
  9. High-Speed Internet Connectivity
  10. Collaboration Tools

1. Security Systems

These are very important for any workspace. Make sure to Implement a comprehensive security system in your coworking space that includes alarm systems, CCTV cameras, and access control.

 

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The Office Pass (TOP) Managed Office on Golf Course Road, Gurgaon

2. Soundproofing and Acoustic Solutions

Soundproofing materials and acoustic solutions help reduce noise levels thereby adding to a more silent atmosphere that enables coworkers to work with focus and dedication and more productively. This can be particularly helpful in open coworking areas.

3. Smart Access Control

Smart card readers, mobile apps, and biometric scanners can all enable coworking members to access the workspace easily and securely. You can also use these systems to track usage and manage membership access.

Also Read: Top Benefits of Office Breakout Area in Coworking Space

4. Networked Printers and Scanners

Installing networked printers and scanners is another smart move as it helps provide easy access to all coworking members in the workspace. A printing and scanning system that enables users to send print jobs remotely and retrieve them securely can be particularly helpful to a coworking space. You can choose to charge users on a per-page or subscription basis for better cost efficiency.

5. Ergonomic Furniture with Built-In Tech

This is the latest trend that most coworking spaces are investing in. Comfortable chairs, adjustable standing desks, and integrated power outlets and USB ports can all help improve productivity and add comfort to the day of your members. Wireless charging pads on work surfaces are also highly preferred by workers in a coworking shared space.

6. System to Book Meeting Rooms

Make sure to have a digital booking system that allows members to book meeting/conference rooms or private workspaces in advance for their specific work requirements. The system should be able to offer real-time updates on availability and also send reminders to users.

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7. Member Management Software

A coworking space management software is designed to help streamline administrative tasks, such as onboarding of members, reservations, billing, and tracking of space utilisation. It can also help to know usage patterns and specific member preferences.

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8. Charging Stations and Power Outlets

Coworking members depend heavily on their devices (mobiles, laptops, and the like) so they must have easy access to electricity. Make sure to Install charging stations with a variety of connectors (traditional outlets, USB, and USB-C) for different types of devices.

9. High-Speed Internet Connectivity

One of the most essential tech features in every coworking space, a fast and dependable internet connection is the most crucial element of any coworking space. Your Wi-Fi network must be strong and provide adequate bandwidth to support usage by multiple users in parallel. Also, while choosing a Wi-Fi network, make sure to take into consideration both upload and download speeds to support large file uploads, video conferencing, and real-time collaborations.

10. Collaboration Tools

Collaboration tools are an equally important feature of every coworking space, making networking with coworkers easier. Large screens or projectors with HDMI and wireless casting facilitate workshops, presentations, brainstorming sessions, and seminars. Additionally, video conferencing equipment and whiteboards help enhance professional collaboration within the coworking space.

You need a work environment in a coworking space that is conducive to the needs of all coworkers. Including some of the tech essentials outlined above in your coworking space, you can create a more productive and collaborative shared working environment for all.

The Office Pass (TOP) offers coworking spaces in Delhi, Noida, and Gurgaon with excellent amenities such as high-speed internet, a welcoming environment, fully-equipped meeting and conference rooms, and tea and coffee facilities. These shared spaces cater specifically to small companies, startups, and entrepreneurs. If you are looking for a coworking space in Delhi/NCR, you can call us at 08999 828282.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: Are there networking opportunities with other tech professionals in the coworking space?

Answer: Coworking office spaces are a great place to host gatherings – professional and social – events, seminars, workshops, etc., all of which offer an excellent opportunity to interact and network with other coworking professionals.

Question: How can I ensure the security of the Wi-Fi network in my coworking space?

Answer: The best way to secure your Wi-Fi network in a shared working space is to make use of strong encryption (WPA2 or higher), implement a guest network for visitors, update passwords regularly, and use a Virtual Private Network (VPN) for additional security reasons.

Question: What tech essentials should I expect in a coworking space?

Answer: Some of the common tech essentials in a coworking space include high-speed internet access, printing, scanning, copier facilities, power outlets, and meeting/conference rooms fully fitted with audiovisual equipment.

Question: Can I print and scan documents at a coworking space?

Answer: Yes, most coworking spaces offer facilities for printing and scanning. Sometimes, they may be available for an additional fee, while other times they are mostly covered as part of your membership plan. Make sure to ask about the cost and availability of these services at your chosen coworking space.

Question: What are the benefits of using coworking space management software?

Answer: This software helps streamline administrative tasks, offers insights into the use of space, automates billing and reservations, and enhances the overall member experience. In other words, coworking space management software is designed to help you run the coworking space more efficiently.

Question: What are some useful collaboration tools to have in a coworking space?

Answer: It would help to have large screens or projectors with multiple options for connectivity, interactive whiteboards, video conferencing equipment, and dedicated collaboration spaces with comfortable seating arrangements.

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