Beware of hidden cost associated with coworking spaces

Beware of the hidden costs associated with coworking, shared office spaces

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What is a Coworking or shared office space?

In simple terms a Coworking or Shared office space is described as an office or space where two or more people are working under the same roof, but not for the same company. This concept is catching like wildfire with freelancers, small companies, startups and even large companies favouring this arrangement over having their own rented or owned office.

What are the hidden costs in a Coworking space?

If you are looking for Coworking space in Gurgaon and are evaluating options, you may like to consider hidden costs that may get unnoticed. While coworking can be a convenient and cost-effective alternative to working from home or renting a commercial office, it’s important to be aware of these less-than-obvious costs.

8  hidden costs of Coworking Spaces

Beware of these 8 hidden costs of coworking spaces while choosing any shared office space:-

  1. Commuting Cost
  2. Work Storage
  3. Printing & Scanning
  4. Food and Drink
  5. Socializing or Dining Out
  6. Meeting & Conference Room Charge
  7. Clothing
  8. Goods & Services Tax (GST)

1. Commuting Cost: Look out for a Coworking space that is close to home so you can “walk to work”. This is the best option but, often not practical. Next best option is to look for office space that is well connected thru public transport. This minimizes commuting costs. These costs could vary, but include the cost of petrol or diesel, vehicle maintenance, and public transit fares (as applicable). Commuting also adds unpaid time to your workday. And depending on the parking situation at your coworking space, you may have to pay parking fees, too. Account for all these costs before finalizing & check for the facilities offered by the coworking space provider.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
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2. Work Storage: While you may not have this cost while operating from home but some coworking spaces rent storage lockers to members who don’t have a permanent desk. The advantage of locker rental is that you don’t have to carry your laptop and other supplies home each evening. The disadvantage is that the rent is an additional expense and needs to be factored in.

3. Printing & Scanning: Some Coworking spaces often charge for printing & scanning facility whereas some of them offer it as part of the membership fee. If your work requires you to print/scan documents this could be a significant cost and should be considered/discussed before taking a membership.

4. Food and Drink: When working from home, you have your kitchen, coffeemaker, and groceries at your disposal. If you work away from home and don’t feel like packing a lunch every day, you’ll need to buy food at the office, or pay for lunches at local restaurants. Some coworking offices provide basic coffee and hot water for tea, but it is advisable to check for these charges before you finalize them.

Beware of the hidden costs associated with coworking and shared office spaces

5. Socializing or Dining Out: Even if you’re careful to pack your lunch each day, and you stick to the coffee from the office machine, friendly officemates may still ask you to lunch, coffee, or after-work drinks. If you’re a solitary type or don’t care about networking, turning down these offers may not be a problem. But, if you like to socialize, go ahead and recalculate your entertainment budget to accommodate these networking activities. Depending on your network, this cost may be worth taking into stride for the long-term benefits that only networking can provide.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
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6. Meeting & Conference Room Charge: Not all coworking spaces are equal. Some offices offer free use of the shared meeting & conference rooms, while others may charge you for this use. Similarly, some offices include the cost of WiFi in the rent, while others charge extra for connectivity, or require you to supply your own hotspot for security reasons. It’s important to know exactly what your rent covers before signing an agreement so you can account for any extra expenses.

7. Clothing: Coworking means you can no longer work in your pajamas with a mess of uncombed hair. While most offices don’t prescribe a dress code, there’s a general expectation that members appear presentable. Additionally, commuting to work increases the wear and tear on your clothing and shoes. Prepare to increase your clothing and personal grooming budget once you sign on for coworking.

8. Goods & Services Tax (GST): Coworking membership fees or rent are services that are charged under GST at the current rate of 18%. This needs to be factored in while calculating the total outflow.

While coworking spaces, in general are extremely cost-effective when compared with renting your own office and more productive than working out from home, you are advised to consider the above costs before finalizing your office.

Happy coworking.

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Coworking Spaces: 5 Companies that started in Coworking Office Spaces

5 Successful Companies that started in Coworking Spaces

by | posted in: Coworking Spaces | 0

Startups are thriving thanks to affordable offices and strong networks. Many now choose a coworking space in Gurgaon to scale faster—let’s explore some inspiring success stories.

List of 5 Successful Companies that started in Coworking Office Spaces

  1. Instagram
  2. Spotify
  3. Uber
  4. Ofo
  5. Indiegogo

 

The Office Pass Gurgaon
The Office Pass (TOP) Managed Office on Golf Course Road, Gurgaon

1. Instagram

Two men started this image-based social platform in just eight weeks in Dogpatch Labs- a coworking space in San Francisco. Mike Krieger and Kevin Systrom started the company. In less than two months, they also created the Instagram application.  

Many individuals started utilizing it to share their images of family, friends, travel destinations, etc. This application ended up being so prominent that Facebook chose to purchase the company. It spent on Instagram with $1 billion well worth of supply shares and also cash.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
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2. Spotify

It is yet another amazing startup that began in a coworking space named RocketSpace. With a Swedish origin, it is an audio streaming platform. It provides podcasts and DRM-protected music from numerous record labels and media companies. 

Launched on 7 October 2008, Spotify provides access to more than 40 million tracks. The platform allows users to browse by different filters like artist, album, or genre. It also allows users to create, edit and share playlists. As per the statistical data of February 2019, the platform had 207 million monthly active users, including 96 million paying subscribers.

3. Uber

It has effectively turned into a global transportation provider. Uber originally began with a coworking space in New York City and, after that, in San Francisco, from the very same coworking area where Spotify started. In 2011, a group of 8 members, consisting of the founders Garrett Camp and Travis Kalanick, began their official operations from RocketSpace.

Currently, Uber has a presence in 80 countries worldwide. The excellent workplace of the coworking space offered its employees the freedom to change their business idea right into a product without wasting their preliminary funds on pricey workplaces.

4. Ofo

This new start-up believes in environment-friendly and also promotes sustainability. The Chinese bike-sharing start-up is based in a London coworking center, and since 2014 has launched its services in 21 nations around the world.

It has a presence in 250 cities around the world where you can hire a bike without worrying about where to leave it and how to lock it. Presently, Ofo is the biggest cycle-sharing firm advertising an eco-friendly approach to life, sharing economy, and also sustainable living.

5. Indiegogo

It is the biggest crowdfunding website available on the internet today. The company is helping thousands of ideas to get funded every day. In a very short period, it actually raised more than 80 million dollars, finished 6 lacs projects, and has been running in over 223 nations.

The founder of Indiegogo states that had it not been from the support of coworking spaces, they would not have made it up until now. Today, it assists in sustaining every type of start-up or a suggestion feasible and also is among the largest crowdfunding sites today.

The listed above start-ups have made it big, and all of them started from a coworking space. Hence, coworking spaces play a significant role in the success of these firms. The workplace assists start-ups in maintaining costs reduced up until they bring in financiers or considerable profits appear. There is no doubt that coworking spaces are best and can help start-ups as well as entrepreneurs to expand significantly. Furthermore, this service provides entrepreneurs with great networking opportunities and access to valuable amenities. 

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282

If you wish to take advantage of cost-effective coworking membership plans, please visit our website The Office Pass, offering coworking spaces in Noida, Gurgaon, and South Delhi.

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Your own rented office Vs shared office or Coworking space

Your own rented office Vs shared office or Coworking space

by | posted in: Coworking Spaces | 0

INDIAN OFFICE SPACE LANDSCAPE

With initiatives like Digital India, businesses must rethink office space options. Choosing between rented, shared, or coworking spaces is crucial for cost-effective growth. Let’s help you decide.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
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WHO SHOULD USE SHARED OFFICE SPACE OR COWORKING SPACE IN INDIA?

Working with Coworking Office Space

Coworking is the newest trend in the market enabling organizations to rent office space for a short duration to fill the gap between working out of a home office and leasing commercial space. In the west this concept is extremely popular among startups, small businesses and freelancers who take on Coworking for a duration starting from a month to a year (and sometimes more). So what are the scenarios where Coworking office spaces should be preferred over own rented office.

  1. You’re an early-stage business and need to save money: Startups, small businesses and freelancers may not want to invest their limited capital in long-term leases, paying 4-6 months of security deposit or doing up the office to suite their requirements, It’s understandably. Coworking is an affordable way to obtain professional office space until you are ready to pay for your own location. By renting Coworking space on a monthly basis, you can save money without a long-term commitment. Plus, Coworking gives you basic office amenities like Internet access, printers and conference rooms. However, as your business grows over a year or more, you outgrow your Coworking space. If your business is growing rapidly, your team dynamic is expanding, and you’re becoming more established in your market, you may want to explore alternative office solutions.
  2. You have a small team: Coworking works great for smaller teams of 8-10 people. You can rent desk space, obtain a desirable address and have access to a professional space for team or client meetings. It’s great for small business and freelancers who don’t like working out of their home or a café and wants an open but professional work atmosphere.
  3. You have very specific short-term needs: Coworking works best during times when future is not extremely predictable. Coworking spaces often sell membership pass where you can purchase monthly, daily and hourly pass based on your specific need. If the dynamic nature of Coworking environments & the opportunity to meet like-minded people inspire you, then this is the right choice. But if you’re looking for stability and prefer to see the same friendly faces, Coworking may not be right for you.
  4. Your business is based on networking: If your business requires you to actively interact with other people to achieve your goals, you’ll find them at Coworking locations. Startups, small businesses & freelancers can network, collaborate and seek advice from co-workers. Coworking is highly recommended for designers, journalists, human resource professionals, content writers, developers, salespeople, accountants, wealth managers, agents, freelancers and independent business owners.

If you are looking for a coworking space in Noida, check out The Office Pass located at sector 04, near Noida Sector 16 Metro Station. It ticks all the boxes and working there can have a positive impact on your business.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282

WHO SHOULD USE YOUR OWN RENTED OFFICE?

Coworking with typical standard office space

Own rented office works well for business where conserving cash comes second fiddle, compared with confidentiality of work, security of data and fear of losing an employee. Large organizations, public sector companies, banks, defense, security and consulting companies are a good example of such organizations. So what are the scenarios where own rented office should be preferred over Coworking.

  1. You’re a steady stage business: Your business has scaled and earning decent cash and your current priority is to project a positive image in the eyes of different stakeholders, you would prefer own rented office. Own office is often used to send a signal regarding the financial health of the business. If your office is located in an up-market location, employees and clients perceive the organization to be in good financial health.
  2. You’re able to forecast your future earnings: Own rented office requires lease commitment for a minimum of 3 years. In many instances, the contract is signed for 6 to 9 years. There are rent escalations of 10-15% after every 2-3 years that are part of these agreements. If you are able to forecast your future earnings accurately, you may consider signing a lease contract.
  3. You’re expanding fast: Your business has acquired momentum and you are adding employees in various functions. In such a situation, you would soon out-grow a Coworking space and it is recommended that you take a rented office with space for current as well as future requirements.
  4. You’re concerned regarding data security and confidentiality: You are in a business that requires you to maintain security and confidentiality of the data, research, user privacy etc, you would like to take your own rented office. Own space allows you to set up physical security, video surveillance and data security firewall as required by the business. These may not be possible in a Coworking space.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282


If you are looking for a coworking space in Gurgaon, check out The Office Pass at Sohna Road. It ticks all the boxes and working there can have a positive impact on your business.

Happy Coworking.

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Coworking FAQs - The Office Pass

Coworking FAQs

by | posted in: Coworking | 0

What are the Coworking FAQs you should know?

There are several misconceptions regarding Coworking and what it means. Based on individual experiences, people have their own understanding with respect to Co-working, like

  1. It is an office space where two or more people belonging to different employer work together under the same roof
  2. It is Cafe converted into a workplace – used by Freelancers for a short duration of 1-3 hours a day – typically when Cafe has less footfall for lunch or dinner or off-peak hours
  3. It is a small office (private office) for 5-15 people inside a large office complex where all office-related services are provided by the Coworking operator

This blog aims to clear the air around this fast-emerging phenomenon of Coworking in India.

What is Coworking or Co-working?

As per Wikipedia, Coworking is a style of work that involves a shared workplace, often an office, and independent activity. Unlike in a typical office, coworking is usually not employed by the same organization.

Alternatively, “Coworking” or “Co-working,” is a generic word that’s generally used to describe any situation in which two or more people are working in the same place together, but not for the same company.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282

Who should use Coworking?

Coworking is being used by an extremely diverse customer profile starting from Freelancers (team of 1-2), Micro Small & Medium Business (3-100 people) and Large companies (> 100 people). Initially, it was thought that Coworking would be suitable only for small businesses who want to conserve cash; but now it is gaining popularity even among large businesses.

The Office Pass, Coworking Space in Gurgaon 

Why someone should use Coworking?

There are several reasons why someone should use Coworking including Networking, Cost saving, Gaining new business, Flexibility and many more. Unlike the distractions of a home office or cafe, Co-working allows for maximum productivity.

What to look for in a Coworking space?

Important factors to be considered before finalizing a Coworking space are the Location of the space from your place of residence or business. Ideally, a place that is nearby or Neighbourhood Coworking space will be super effective. You should also check for the pricing and facilities offered by the Coworking space. Check for the Coworking office timings and see if these suit you or not. Finally, select a space that allows flexible in adding and removing employees without binding you in long term commitments.

How is Coworking space leasing different from Conventional leasing?  

There are several differences between leasing a Coworking space and Conventional leasing. Important differences are as under

Term

The normal duration (term) of Conventional leasing is 3+3+3 years whereas the term of Coworking leasing is monthly, daily or even hourly.

 Lock-in period

The lock-in period of conventional leasing is 3 years where-as the popular lock-in period of Coworking space is 1-3 months (depending on the space provider).

Rent basis

In Conventional leasing the basis of rent is the per square feet (psf) area whereas in Coworking the basis is number of workstations taken.

Table courtsey : CBRE reportCoworking Vs Conventional Leasing

Rent escalation

The Conventional leasing rent escalation is 5% per annum or 15% after every 3 years whereas in Coworking leasing one can expect an escalation of 5-10% per annum.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282

How to choose A COWORKING SPACE?

The most effective way to find a co-working space is to ask for personal recommendations from someone in your circle who has used a space. Ask other small-business owners and people in your networking groups for their recommendations. Important factors to be considered before finalizing a Coworking space are the Location of the space from your place of residence or business.

In case you are unable to find someone in your circle; try going a Google search and look at reviews of spaces that pop-up. Reviews reflect the positives and negatives. Looks for coworking spaces that have a higher number of positive reviews.

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