10 Checkpoints to consider before moving your Business to Coworking Space

10 Checkpoints before moving your business to a Coworking Space

by | posted in: Business, Coworking Spaces | 0

For the last many years, coworking spaces have been redefining not just how people work but where they work as well. With shared offices attracting the attention of everyone, right from freelancers and entrepreneurs to start-ups and multinational companies, more and more people are giving traditional offices a miss and opting to work out of such spaces. Moving your business from a traditional office to a coworking space can feel like an exciting and scary proposition at the same time. However, with a bit of planning, you can easily make a success of such a transformative move. Outlined below are the 10 checkpoints to consider as you move your business into a coworking space.

The Office Pass, Neighborhood Coworking (NCW) space in Sohna RoadCommunity event at The Office Pass, Gurgaon

10 Checkpoint to consider before moving your Business to Coworking Space

  1. What are the amenities on offer?
  2. How is the work ambiance?
  3. How fast is the Wi-Fi connection?
  4. What are the timings?
  5. Is it in a prime location?
  6. How about the perks?
  7. What are the security measures?
  8. What are the costs involved?
  9. Is the office scalable?
  10. Do they offer a trial period?

What are the amenities on offer?

Every business has its own specific needs as far as office amenities are concerned. But not every coworking space offers the same kind of amenities. That is why you need to match your requirements with the amenities provided by your chosen coworking space. For instance, most coworking spaces provide standard office equipment and a conference room. But if your business requires you to have a private office or a dedicated desk, you will have to look for a coworking space that ensures such facilities.

How is the work ambiance?

It is important to find a coworking space where the work ambiance is similar to what you need for your employees and conducive to your business growth. For instance, if your business involves engineers who need a quiet space to carry out their work and the coworking space you select is frequented by salespeople constantly talking on the phone, your employees may not thrive in such an environment.

How fast is the Wi-Fi connection?

Most shared office spaces offer free Wi-Fi connectivity as part of their facilities. But what you should be concerned about is the speed of the Wi-Fi connection. If the internet connection provided by your shared office is slow or unreliable, it may not serve your purpose. In other words, you will have to arrange for internet connectivity for your employees at an additional cost.

The Office Pass, Neighborhood Coworking (NCW) space in New Gurgaon

What are the timings?

Get to know the working hours of the space before you sign on the dotted line. Is the coworking space open 24×7 or do they have a shut-down time at night? Make sure that the timings match the requirements of you and your team.

Is it in a prime location?

When it comes to coworking space, location plays a big role. One of the first things to consider is whether it is located in a well-connected area or not. At the same time, you will have to see if the coworking space is near the amenities desired by you and your staff. For instance, if you opt for coworking space in Gurgaon, you can remain assured of easy connectivity while being surrounded by cafes and restaurants. The same may not be true of a shared office that is located in a remote area.

How about the perks?

Apart from office amenities, many coworking spaces are known to offer quite a few perks to the members. These can include free coffee and tea, gym facilities, lunch areas, etc. Do not hesitate to inquire whether the coworking space you are considering offers any such perks and if yes, then what are they?

What are the security measures?

As a business owner, you wouldn’t want your employees to work out of a place that lacks security measures, would you? That is why you need to check the security protocols of the coworking space of your choice and go ahead with the deal only if you are fully satisfied on this front.

Also Read: 5 Successful Companies that started in Coworking Spaces

What are the costs involved?

One of the main reasons for coworking spaces gaining popularity among businesses of all sizes is that they are cost-effective in comparison to leasing traditional office spaces. But you have to ask upfront about any hidden costs that your chosen coworking space may charge you at a later date.

Is the office scalable?

You will definitely want your business to grow and scale new heights. But will your coworking space be able to handle your scalability requirements? You will have to make sure that the coworking space you select will be able to provide you the needed office infrastructure in case of expansion and growth of your business.

Do they offer a trial period?

It’s common for coworking spaces to offer trial periods to potential clients so that they can make up their minds about the place. Try to look for a coworking space that offers a trial period and see for yourself if it meets your needs.

Whether you have a start-up with only half a dozen employees or a medium-sized company looking for an office in the Gurgaon area, ask yourself these ten questions before moving to a coworking space. It’s always better to take an informed decision than take a hasty decision only to regret it later. The Office Pass (TOP) is a Neighborhood Coworking (NCW) space provider. You may reach them on What’s APP @ 8999 828282 or e-mail them at hello@www.theofficepass.com/toppings. Happy coworking.

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Coworking FAQs - The Office Pass

The Office Pass (TOP), Membership benefits

by | posted in: Coworking, Coworking in Gurgaon | 0

What is The Office Pass (TOP) Co-working?

The Office Pass (TOP) Co-working essentially involves an environment where professionals, small companies, freelancers & startups come together to work towards their business. This environment is a shared office space, complete with all facilities that one requires during their hours at the office, including peace of mind, high-speed WiFi, coffee & chai, conference & meeting rooms, printing and lockers etc. The users pay per seat rather than the per square feet area they use.

What is Neighborhood co-working (NCW)?

Neighborhood co-working (NCW), as the name suggests, is different from co-working as it caters to a target audience nearby (< 5 km). The fundament premise – people love to work in a high-quality office facility close to their place of residence/business rather than driving or commuting long distance.

How do I benefit from The Office Pass (TOP) Neighborhood co-working (NCW)?

The Office Pass (TOP) provides Neighborhood co-working (NCW) space & Shared office space in Gurgaon, Delhi NCR while taking care of all expenses associated with opening and operating an office. Expenses such as Office rent, maintenance charges, office furnishing & equipment, Air-conditioning, electricity, WiFi, security, housekeeping etc are all clubbed into a small fee per seat called “membership fee”. You just pay the membership fee and leave the rest of the hassles to us. This saves companies & individuals valuable time and money, which can be used to improving the productivity of their business.

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Who should use The Office Pass (TOP) Neighborhood co-working (NCW) and Shared office spaces?

The Office Pass (TOP) Neighborhood co-working (NCW) & Shared office spaces are ideal for Freelancer (1-2 members), Micro (3-10 members), Small & Medium (11-50 members) enterprises. Large companies can use The Office Pass to host employees in cities outside their main head office i.e., as a remote office.

What are the timings for “The Office Pass (TOP)”?

TOP Neighborhood co-working (NCW) offices are open from Monday to Saturday from 9 am to 8 pm. Our offices are closed on Sundays and on designated holidays. Exact office timings are displayed on our website.

What do I bring to the office/work?

Just bring your laptop and power cord and get started! Feel free to bring anything else that you may need. Refer to the facilities and amenities that we provide (each location could be unique in its offerings). Please keep in mind that we are a Neighborhood co-working (NCW) or shared office space; so you will have other members working together. Anything that causes inconvenience to other members would not be allowed.

Can I use the Neighborhood Coworking (NCW) space before I become a member?

Yes of course, you can experience our office for FREE before you make up your mind. Just e-mail your request @ hello@www.theofficepass.com/toppings or What’s APP @ 8999 828282

What services or facilities* do I get as a member of The Office Pass (TOP)?

TOP members get a host of services & facilities including

1. Peace of mind: TOP membership gives you access to warm, friendly, high-quality, ready-to-use Coworking offices. Your membership fee entitles you to a desk/bench and a comfortable chair. It also includes costs associated with air conditioning, electricity, maintenance, office rent, housekeeping, security, furnishing, and effective lighting. Our offices are designed to boost productivity through collaboration among our members.
2. Hi-speed & reliable WiFi Internet: you get free high speed & reliable WiFi internet connection – qualitatively superior as compared to most offices – to help improve your productivity. You just need to have a device (mobile, laptop, computer or other) with WiFi connectivity.
3. Coffee & Chai from Café Coffee Day: our coworking space offers Coffee from Cafe Coffee Day. Oh, and Chai. And of course Water, on the house. Enjoy it with your team or with other members on your desk or at the break-out area.
4. Meeting & conference rooms: all our offices have meeting & conference rooms. Hold team meetings, entertain guests, do conference calls from the state of the art meeting & conference room facilities. You need to check for their availability before making the booking. This being a shared service, pre-booking is highly recommended.
5. Prints / Copies / Unlimited Scanning: each office has at least one multi-function printer/copier/scanner. Your membership comes with pre-decided free prints /copies in black & white and unlimited scanning per desk. Check with the office manager for more details.
6. Lockers: travel light, drop your office stuff in our lockers at a small cost. Each Coworking space has a limited number of lockers.
7. Refrigerator & Microwave: keep your food & beverage fresh with refrigerator and heating facilities at our coworking space.
8. Telephone & SKYPE room: receive and make calls from the privacy of a dedicated room. No disturbance to other members.

* Facilities may differ from one office to another, so please verify before confirming

What method of payment does “The Office Pass” accept?

We love “Cashless” payments. You can pay through net-banking, credit card, debit card or through payment wallets. Regular Office Pass members can also pay by cheque at the office. TOP website (desktop & mobile) has an online billing & payment mechanism that can be used to make payments in under 3 minutes.

What are the various types of “The Office Pass (TOP)” memberships?

The Office Pass (TOP) memberships are available to satisfy different requirements.

1. Regular membership (ideal for everyday users): if your work requires you to come to the office every day, you are advised to take Regular membership. Under this membership, you get a dedicated chair and desk for the tenure of your membership. Refer to the regular member price list for details.
2. Flexi membership (ideal for infrequent users): if your work does not require you to come to the office every day, you are advised to take a Flexi membership. Under this membership, you do not get a dedicated chair and desk. Instead, you use a chair and desk from the ones available on that day/time. Flexi membership can be taken for the full month (Monthly Pass) or x number of days (Daily Pass) or x number of hours (Hourly Pass) in a month. These passes can be customized based on your requirements (with a validity of one month). Refer to the Flexi member price list for details on The Office Pass website.

Which is more economical – “Regular or Flexi Membership”?

Regular and Flexi Memberships cater to separate requirements of the members. If your requirement is to come to the office every day and work out of a dedicated chair and desk, you will find “Regular Membership” more suitable. However, if your work does not require you to come to the office every day and you do not require a dedicated chair and desk, “Flexi Membership” will work out more economical for you. The monthly charge for a Flexi is lower when compared to a Regular Membership.

What are the discounts** available for “Regular” and “Flexi Membership”?

1. Tenure based discount: tenure-based discounts (up to 20%) are available for “Regular and Flexi members”. If you pay in advance for 3 months membership, the discount is 5%; for 6 months 10%; for 9 months 15% and for 12 months it is 20%.
2. Women member discounts: to encourage more female participation in the workplace, we offer an additional 10% discount to all women members.

Please do not embarrass us by requesting more discounts – “instead of pushing us to deliver greater value”.

** These discounts are temporary in nature and may be withdrawn.

Can I have visitors?

Yes, you can. Please inform the office manager in advance about your visitor plans. If you plan to have visitors for more than 1 hour then you will need to book a meeting room or buy a day pass for the visitors. These can be booked online or through our office manager.

Should I have to wait till the 1st of the next month to become a member

No, not at all. You can join anytime you want!

1. For Monthly membership, if you join:
a) on or before the 15th of the month, you will be charged prorate for the month

b) after the 15th of the month, you will be charged prorate for that month plus an additional month

2. For Daily / Hourly membership, if you join:
a) on or before the 15th of the month, you enjoy the full benefits within that month i.e., assuming the date of booking is the 10th or 15th of the month for a 10 Day Pass, you use 10 days before the end of the month. We will invoice you again on the 1st of next month.

b) after the 15th of the month, you enjoy the full benefits till the end of next month i.e., assuming the date of booking is 16th or 25th of the month (say June) for a 10 Day Pass, you use 10 days before the end of next month (i.e., July). We will invoice you again on the 1st of next month (i.e., August).

Can I stop-by when I’m in the area or do I need to make an appointment before coming?

Please feel free to drop in anytime. We work Monday to Saturday from 9 am to 8 pm. Our office manager would normally be around to help answer your queries. However, we recommend that you book an appointment by e-mailing @ hello@www.theofficepass.com/toppings or What’s APP @ 8999 828282 so that we can give personalized attention.

Also Read: The Office Pass (TOP) launches 360 degree virtual tour of CoWorking offices

Do I need to submit any KYC documents?

Yes, you will need to get KYC done. As per the Government regulations, the following documents can be used as KYC documents:

1. Passport
2. Voter’s Identity Card
3. Driving License
4. Aadhar Card

Can I cancel the membership of “The Office Pass (TOP)”?

Yes, you can. If you wish to discontinue or cancel your services (for any reason) you can do so by writing a request at hello@www.theofficepass.com/toppings. You need to inform us in advance as per the notice period mentioned in your contract. All such requests will be processed in accordance with our cancellation policy. This facility is applicable for all members (both Regular and Flexi) after they have completed a minimum of one month of their membership.

My work requires me to talk on the phone a lot. Is that going to be a problem?

The Office Pass (TOP) is a Co-working space where it is essential that all members work without inconveniencing the others. In case you need to be on the phone for long durations, we recommend that you book a meeting room. For short calls, you can use our phone booths that are available for free. However, if your calls cause in-convenience to others, we will have to cancel your membership in the larger interest of the community.

Do I have to sign any license agreement?

Yes, there is a license agreement. All members are additionally required to accept the Terms & Conditions which details responsibilities and obligations from both sides. We encourage all members to go over it in detail.

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6 Reasons Why Achievements Should Be Celebrated At Work

The Office Pass (TOP) awarded ‘Super Startup in Asia’ by SuperBrands

by | posted in: Indian Startup | 0

Neighborhood Co-working (NCW) office provider The Office Pass (TOP) on Monday said it has been awarded the status of a ‘Super Startup in Asia’ by Superbrands. ‘SuperStartUps’ is an initiative by Superbrands that is aimed at identifying high-potential startups in India and some other countries.

According to a statement a thorough and exhaustive selection process was employed to finalize ‘Super Start-Up in Asia’ winners from the eligible start-ups. Thousands of users across 25 cities in India & abroad voted for their favorite online brands in the second season of the award.

According to Aditya Verma, Founder, The Office Pass, ”The Office Pass (TOP) has been successful in introducing & scaling Neighborhood Co-working (NCW) offices in India. Starting from one office in 2017 we now have four NCWs in Gurgaon. The fundamental premise behind our success – people love to work in a high-quality office facility close to their place of residence/business rather than driving or commuting long distances. This award is a validation of the unique concept and its acceptance in India”.

Award ceremony picture

About The Office Pass

The Office Pass (TOP), part of TOP Technologies Private Limited, is a technology platform that connects companies & professionals – especially women – to warm, friendly, ready to use & high-quality neighborhood co-working (NCW) offices in Gurgaon & Delhi NCR.

Also Read: The Office Pass (TOP) Adds Managed Office Solution to Its Offering

A neighborhood co-working office is different from conventional co-working as it caters to people nearby (read < 5 km). We firmly believe that people love to work in a high-quality office facility close to their place of residence or business, rather than wasting time and effort driving or commuting long distances. This makes neighborhood co-working unique in its target segment, marketing efforts & size of offices etc.

We take care of all expenses associated with opening & operating an office like office furnishing & equipment, rental, electricity, WiFi, security, housekeeping, printing & scanning etc. You pay a membership fee per seat. This saves you time and money, which can be used to enhance your business.

Our offices are tastefully done with open & warm interiors. Our staff is friendly and helpful. We have four coworking spaces in Gurgaon located at Sohna Road, Cyber City, near HUDA City Center metro station & near NH 48. We welcome you to the amazing world of Coworking with The Office Pass (TOP).

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Coworking in tier 2 cities in India

Coworking in tier 2 cities in India

by | posted in: Coworking | 0

With the emergence of the start-up ecosystem in India, another predominant trend also took root and began transforming the conventional workspace scenario: the concept of flexible and shared offices. Needless to say, the first beneficiaries of this trend have been major cities like Bengaluru, Delhi, Mumbai, Hyderabad, and Chennai, and they continue to be at the top of the demand graph for shared workspaces.

Coworking in tier 2 cities in India

Even as large corporates, medium-sized businesses, and multi-national companies opened up to the idea of coworking spaces, the concept didn’t remain confined to such tier 1 cities alone. Cities like Pune, Indore, Chandigarh, Ahmadabad, Jaipur, Kota, Lucknow, Udaipur, Bhubaneswar, Jabalpur, Surat, Rajkot, etc. have been witnessing the rise and popularity of coworking in tier 2 cities in India – as a viable and cost-effective alternative to traditional offices. The incredible popularity of shared offices among start-ups, freelancers, entrepreneurs, and established companies is a clear indication of the expanding horizon of coworking in tier 2 cities.

So, what makes coworking in tier 2 cities, such a lucrative option? Let us take a look.

hugely Affordable office spaces

The tier 2 markets in India are a hotbed of possibilities as far as innovation and skills are concerned. Availability of a large workforce and resources add to this framework. When provided with the right kind of infrastructure, the tier 2 cities in India can strike the right chord in terms of cultivating entrepreneurs and supporting large-scale business enterprises. However, one thing stands in the way of this proposed success route: the deficiency of funds to leverage business in the seed stage.

Most start-ups and entrepreneurs in tier 2 cities prefer to step into the business ecosystem with a low capital base. But given the upswing in real estate prices and the high rent of offices, leasing a traditional office often means a huge and risky investment. Flexible office spaces have come across as the perfect solution to this predicament. Catering to the specific needs of freelancers, start-ups, consultants, and companies alike, coworking spaces offer an affordable option to carry out work in a professional environment. No wonder, even large companies and corporate houses are also opting for coworking in tier 2 cities instead of taking up formal office spaces on a lease.

Flexibility to the core

In the initial days of starting a business, entrepreneurs and start-ups often begin with a low manpower base. The idea is to expand once the endeavor gets a foothold in the industry and the cash flow starts to increase. Coworking in tier 2 cities help to keep the operational costs low while ensuring that the options of scalability remain open.

For example, if a start-up opts for a coworking space in Gurgaon, the underlying benefits do not remain limited to the massive cost advantage alone. The spaces for coworking in Gurgaon offer seats based on client requirements. So, if the start-up starts with a 5-member team and then wants to increase its members in a few months’ time, they don’t have to worry about leasing a new place for their growing team. On the other hand, if a large company decides to curtail and retain a smaller team after hiring a certain number of seats at a coworking space, they can easily give up on the seats and save on the costs.

Such flexibility in increasing or downsizing a team due to coworking spaces ensures that entrepreneurs and companies can give shape to their business dreams in tier 2 cities without worrying about scalability issues.

Also Read: Traditional Workspace vs Coworking Space

Networking opportunities and technology partners

More often than not, building a business network and finding technology partners can turn out to be a challenge for businesses or individuals trying to establish their base in tier 2 cities. One of the biggest advantages of being a member of the coworking community is that networking opportunities come along easily. A shared office is not just about an open floor plan or a flexible work environment; it is also about the various people who come to work there from different backgrounds. Intermingling with such a heterogeneous group of people facilitates the building up of a community of like-minded people who are ready to help one another out. Finding technology partners for business ventures also becomes easy when one is a part of a coworking community.

Professional workspace with all necessary facilities

Regardless of the size or nature of a company or business, having a professional and presentable office space is essential when it comes to meeting clients. In a traditional office, the responsibility of furnishing the space and maintaining it lies with the business owner. This means one has to spend extra time, effort, and money to make sure that the office looks professional enough. Coworking in tier 2 cities are no less than their counterparts in the tier I cities. This means one can get all the facilities required for running an office without having to shoulder the burden of buying or maintaining them. This concept works in favor of the large companies as well, who don’t want to compromise on the facilities-front when hiring office space.

Happy coworking.

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