Start-ups or corporates, evolving brands or established ones, all businesses need an office. It should be a well-equipped space, reflect the company culture, and above all, serve as a productive environment for the workforce.

While young and mature companies have many workplace requirements in common, they also differ on several counts, ranging from the size of the office, the number of desks, lease terms, office layout, design, and more.

Let’s check out some of the top workplace requirements of start-ups and corporates and how they differ from each other.

6 Top workplace requirements of start-ups and corporates

1. A Business-Friendly Location
2. Scalability
3. Lease Terms
4. Office Layout
5. Collaborative Spaces
6. Furnishing and Facilities

1. A Business-Friendly Location

Having an office in a business-friendly location is a top workplace requirement of start-ups and corporates alike. It should be well-connected to all parts of the city so that clients, employees, and vendors enjoy easy access to the office. That’s why many a corporate office for companies is housed within business parks and commercially thriving CBDs.

However, start-ups might find it difficult to buy or rent an office in prime localities due to the skyrocketing prices of commercial properties. Coworking is an excellent choice for young companies in this regard. All reputed coworking operators have offices in prime localities and business parks, making it easy for young companies to enjoy the benefits of the location.

💡 Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
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2. Scalability

Established businesses often have large and fixed teams, and their hiring-related processes are also planned in advance. Since there is little or no possibility for abrupt upsizing or downsizing, mature companies can opt for a corporate workplace with a fixed number of workstations.

The workspace requirements of young companies, in contrast, can change drastically over a short period. They might move into an office with a team of 20 only to hire 15 more employees over the next few months. The start-up office design should be as flexible as possible to accommodate such rapid changes. For companies with evolving requirements, coworking is a better option than traditional offices as it allows them to add or remove desks without hassles.

3. Lease Terms

Whether it is an office for young companies or a corporate workplace, the importance of having a carefully executed lease agreement cannot be stressed enough. An office with flexible lease terms is best suited for start-ups as their requirements are likely to change over a short span. An agreement with a long tenure, lock-in period, or notice period might not be ideal for evolving brands.

A long-term commercial lease, in contrast, might be beneficial for mature brands as they are reasonably sure about their requirements. It gives them the stability to go ahead with their business plans without worrying about relocating to a new office anytime soon.

4. Office Layout

Based on the organizational structure, the layout of an office for young companies might differ from that of a corporate office. Most start-ups have a flat structure, while large corporates typically follow a hierarchical structure with multiple levels of management. Offices with an open floor design work well for young companies without organizational hierarchies. In contrast, a mature business with a hierarchical structure might need more compartmentalized spaces within the office.

That said, it doesn’t mean that the office space for mature companies is all about cubicles or start-up offices are all about open workstations. Though it is crucial to have common areas in the office, companies also need private rooms and quiet spaces. Reports suggest that both young and mature companies are opting for agile office design these days. That is, the office will have a mix of private and open workspaces, and employees can choose to work from an area/corner that best suits them.

Also Read: How Do Coworking Spaces Help Startups and Entrepreneurs Reduce Costs?

5. Collaborative Spaces

Collaboration is key to the success and growth of both young and mature companies. Since established corporates have been in the business for a longer time, they tend to have stronger collaborative networks than evolving brands. Furthermore, corporates have structured events and avenues for networking and collaboration, both internal and external.

Start-ups, on the other hand, benefit from an office space that promotes collaboration, such as shared offices. In addition to workstations and meeting rooms, coworking spaces typically have common areas, lounges, kitchens, and breakout zone where members can socialize. Such a collaborative environment enables young companies to build their social capital and form fruitful partnerships.

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6. Furnishing and Facilities

Office furniture and facilities are crucial workspace requirements for start-ups as well as corporates. The list includes ergonomic chairs, desks, décor, comfortable lighting, printers, Wi-Fi, storage spaces, reception area, meeting spaces, smartboards, and kitchen/cafeteria furniture, to name a few.

Based on their budget, companies can choose to get the office furnished according to their brand identity or choose a pre-furnished one. Managed offices, which are custom-designed office spaces managed by third-party operators, are fast becoming a favorite with large corporates and MNCs. Start-ups in the bootstrapping phase can kickstart their operations by moving into a coworking office where they get a pre-designed workspace complete with all amenities.

The Bottom Line

While the workspace requirements of young and mature companies vary, coworking pretty much caters to most of them. Once considered the go-to solution for start-ups, shared offices are increasingly finding favor with MNCs, especially now since the pandemic is redefining the commercial office requirement for corporates.

So, what are your workspace requirements? Whether you are looking for cost-effective coworking desks or a customized managed office, The Office Pass (TOP) can help you get the right workspace.

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New Delhi, 1^st July, 2021: The Office Pass (TOP), one of the largest home-grown Neighbourhood Coworking space providers conducted a survey titled “Workplace preference post covid”, to provide an insight into the changing needs and preferences of the Indian workforce post the COVID-19 pandemic and the nationwide lockdown.

The ongoing pandemic has changed the way of work forever with companies altering their models and redefining work cultures by experimenting with work from home as well as work near home. Corporates across India continue to navigate the new normal by embracing digitization, and using a mix of remote work and work from home for uninterrupted functioning.

The survey, which was conducted among companies and their employees, brings to the forefront various challenges and opportunities employees have faced with this new mode of operation. Additionally, the survey focuses on employees’ willingness to work remotely from their homes as well as infrastructural requirements to aid them to operate effectively, amongst others.

“Companies and employees are gradually adjusting to this new normal. The survey deconstructs the employee perspective and shares critical insights that would help employers in devising effective working strategies. As a flex workspace provider TOP is partnering with companies to offer solutions to meet the requirements of both employees and their organization,” said Aditya Verma, CEO and Founder The Office Pass (TOP).

The survey was conducted over a period of 2 weeks across the metros in India, and analysed inputs from 250 mid to large size companies. The survey saw participation from 70.2% male & 29.8% females, across IT sales and marketing, Human Resource, Administration, Finance, Legal and Customer Service.

According to the findings, before Covid, 66% of all employees preferred going to the office regularly. Preference for regular office was more among senior people (40-50 years) with 80% wanting regular full-time office. This preference dropped to 60% and 69% in the age group of 30-40 years and < 30 years respectively. There were about 34% employees, even before Covid, who were not going to the office regularly. As per the survey, regular office work was more popular in larger organisations (71%) compared to small companies (56%) who were more flexible towards employee requirements.

“As business continuity plans increase, companies are setting up multiple satellite offices at various locations to de-densify the headquarters and to enable their workforce to work near home. We are aggressively expanding our Neighbourhood Coworking model to offer office space within walking distance as offices plan to open,” said Nikhil Madan, Co-founder of The Office Pass (TOP).

A year into the pandemic many new work formats have evolved and they are at various stages of experimentation. As per survey findings, the Indian workforce seems to be cautiously yet eagerly waiting to return to work. Coming to the office 3-4 times a week seems to be the most popular format for both employees and companies. 54% of employees and 41% of companies prefer this format in the post Covid times. The second most popular format is to tie up with the Coworking office that allows employees to work from near their home. This is preferred by 29% of companies. Permanent work from home (18%) and permanent return to full-time office (12%) are the least preferred options.

Distance of the office from home, also came up as a key factor for employees. Interestingly, 75% of employees prefer an office within 5 km from their home with another 21% who prefer less than 10 km. Post pandemic, very few prefer an office >10 km. This is on expected lines as people are afraid to travel in shared cabs or public transport like metro and busses.

The outbreak of the pandemic had a big impact on core aspects of work life:  team building, collaboration, social networking and road mapping with colleagues have been highlighted as key factors for productivity enhancement. According to the survey, 27% of the employees prefer a “professional work environment” with another 25% mention “superior work-life balance” as the most important factor that enhances productivity. “Networking and socialising” ranked third with 22% of employees highlighting this as essential for productivity.

The second wave has brought several challenges and the hybrid work model is expected to dominate the world of work, for now. With the slow but sure reopening of offices, organisations will have to respond to these emerging demands, opportunities and challenges posed by the new normal with agility, to successfully sustain during these times.

About The Office Pass (TOP) 

The Office Pass (TOP) is a technology driven Neighbourhood Coworking & Managed Office space provider in India. TOP is the only Coworking & Managed Spaces Company in India that promotes #Walk-to-Work. TOP’s vision is to have multiple Coworking offices spread across the city – so one can find the closest TOP office in less than 10 minutes.

TOP currently runs 8 offices across Gurgaon, Noida and Delhi. Over 102 mid to large size companies are using TOP Coworking and Managed office services. The company plans to open 100 Neighbourhood offices over the next 3 years with a presence in multiple cities across India.

To learn more, visit www.theofficepass.com and follow TOP on LinkedIN, Facebook and Twitter.

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There’s no denying that India is a force to be reckoned with in the global business landscape, thanks to its strong start-up culture, emerging unicorns, growing gig economy, and more. Yet, women’s participation in workplaces remains painfully low in the country.

According to the Gender Gap Report 2021 published by the World Economic Forum, only 22.3% of women in India participate in the labor market, which translates to a gender gap of 72%. Yes, you heard it right – a whopping 72%!

So, what does it take to increase women’s participation at workplaces? To begin with, it calls for a massive change in the traditional office culture and practices, and that’s where coworking offices can make a world of difference. Let’s check out how coworking can help improve women participation in workplaces:

How Coworking can help improve women participation in Workplace

1. By Offering Special Packages to Promote Female Entrepreneurship
2. By Creating Networking and Learning Opportunities
3. By Increasing Funding Prospects
4. By Providing a Safe, Secure, and Supportive Environment
5. By Making Workplaces Accessible to Women
6. By Offering a Space Devoid of Distractions
7. By Being Inclusive to Working Mothers

1. By Offering Special Packages to Promote Female Entrepreneurship

Often, women are forced to slow down their careers due to financial constraints. Shared offices address this issue by giving discounts to female members on membership fees, partner events, and value-added amenities.

For instance, The Office Pass (TOP), one of the leading coworking operators in India, currently offers an additional 10% discount on membership for women. The pay-as-you-use plans are also beneficial for women-led start-ups and female entrepreneurs who are strapped for cash.

2. By Creating Networking and Learning Opportunities

Women’s participation in workplaces is directly proportional to the opportunities they receive – the more networking and business opportunities they get, the better their participation and growth will be. However, according to the LinkedIn Opportunity Index 2021 for the Asia Pacific, women continue to receive fewer opportunities than their male counterparts.

Coworking offers women at work several avenues for learning, knowledge sharing, and collaboration. Female entrepreneurs are more likely to find potential collaborators in a shared office than in a traditional workspace. The networking events and mentorship programs offered by coworking operators further help them widen and strengthen their professional network.

3. By Increasing Funding Prospects

Access to funding can make a huge difference to women’s workplace participation. However, the funding scenario is bleak for women entrepreneurs in India as it is in other parts of the world. Study after study shows that there is a glaring gender gap in VC financing and other types of funding.

Shared offices provide women entrepreneurs with the right kind of support and resources they need to attract investors. The networking forums and events conducted by coworking providers also double as platforms where investors can identify and tap into the ever-growing potential of women-led businesses.

4. By Providing a Safe, Secure, and Supportive Environment

For women to be able to participate and excel in workplaces, they must first feel supported, safe, and secure. As shared offices are committed to gender equality and devoid of gender-based power politics, women feel safe and confident to speak their minds and express their ideas. Additionally, most shared offices are equipped with CCTV cameras for additional safety and security.

Likewise, coworking offices help create affinity among women occupants and form informal support groups. Since many women entrepreneurs go through similar difficulties, they can help one another by sharing professional feedback, resources, and references.

Also Read: Why Coworking Space is Ideal for Women Entrepreneurs

5. By Making Workplaces Accessible to Women

A long commute to work is a problem for everyone, and even more so for women juggling multiple responsibilities. Often, they end up missing networking opportunities and workplace events because they cannot stay after office hours. Add to that the safety concerns of traveling alone at night, women’s workplace participation naturally drops.

Neighborhood coworking serves as a safer option for women in this regard. It helps reduce the commute time, allows them to work not far from home, and prevents safety risks associated with late-night traveling. As women’s access to workplaces increases, so does their participation.

6. By Offering a Space Devoid of Distractions

Though many women choose to work from home due to familial commitments, the WFH model is not necessarily a productive option for them. As per a study by Kearney, women working from home experience the burden of domestic chores five times more than their male counterparts. It adversely impacts their workplace participation and might also slow down their careers.

Coworking helps improve this situation to a considerable extent by offering women a feasible alternative to working from home. It provides them with a fully-equipped professional space devoid of distractions, where they can fully attend to their professional commitments.

7. By Being Inclusive to Working Mothers

It’s a known fact that traditional workplaces treat working mothers and fathers differently. Working fathers are hailed as breadwinners of the family while working moms are often considered a liability by many employers. Consequently, the gender gap further widens, and women’s workplace engagement plummets.

Working moms juggling professional and familial commitments need an inclusive workplace that offers flexibility and support. Shared offices are inclusive and flexible spaces where working mothers can thrive. Many coworking operators offer amenities like crèche, play areas, and other childcare facilities as a measure to enhance women’s workplace involvement.

To Sum It Up…

More and more women and female-led businesses are turning to coworking, and it is easy to see why. As safe and well-equipped workspaces for women to grow, thrive, and support one another, shared offices are the need of the hour and the future of India’s women entrepreneurship.

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Distributed offices are a rising trend among businesses, and why not. In this work model, you have a hybrid workforce that operates from different domestic or international locations. While some of your teams work from the corporate office, others operate from home offices, coworking spaces, managed offices, and the like.

Hybrid teams and distributed offices are the future of work, say reports. While this model offers a new approach to flexibility and productivity, its success depends hugely on effective collaboration among employees. When you have teams working from multiple locations, you must think out of the box and use effective collaboration strategies.

Let’s look at some of the best strategies you can adopt to facilitate employee collaboration in a distributed office.

7 Best Strategies to Achieve Employee Collaboration in a Distributed Office Setup

1. Onboard the Right Talent
2. Define Expectations and Workflow
3. Set Up Regular and Structured Meetings
4. Facilitate Real-Time Communication
5. Invest in Data and Project Management Tools
6. Respect and Manage Time Zones
7. Provide Your Team with the Right Work Environment

1. Onboard the Right Talent

The first step is to hire the right talents for your distributed office. Remember – not everyone is cut out for this work model. Your employees will be working from remote locations, often without any direct supervision. So, you must pay special attention to hire self-motivated individuals.

People working from distributed offices must also be excellent team players. It is also recommended to onboard tech-savvy individuals and fast learners since employee collaboration in a distributed office often involves learning to use new technologies, digital resources, and software.

2. Define Expectations and Workflow

A disadvantage of this work model is that it doesn’t make room for non-verbal cues, such as situational prompts, body language, reading between the lines, etc. As a result, employees working in a distributed office are likely to misunderstand each other or overlook important information.

For your distributed teams to collaborate effectively, you must define the expectations and workflow clearly and unambiguously. Make sure that you clarify, define, and explain every aspect of the work environment, starting from the working hours and communication channels to deadlines, goals, and other metrics.

3. Set Up Regular and Structured Meetings

Regular and structured meetings serve as a great employee collaboration strategy in the distributed office setup. Unlike in a traditional office, your employees cannot enjoy the benefits of spontaneous communication and feedback while working from different locations. You can compensate for it by holding team meetings regularly – daily or at least twice a week, based on the needs of your team.

While holding daily or weekly meetings, make sure that employees get a chance to share the latest updates on their work, goals, and targets. It will help keep everyone in the loop, thereby facilitating effective collaboration in the workplace.

4. Facilitate Real-Time Communication

Real-time communication is a crucial factor contributing to the success of the distributed office model. You must use the right tools and employee collaboration software using which your teams can communicate, ideate, and solve problems in real-time.

Video chats and conferences are great tools to facilitate real-time collaboration among employees working from diverse locations. Zoom, Slack, Google Meet, Microsoft Teams, and GoToMeeting, are some of the best video conferencing and instant messaging tools you can use to encourage real-time communication.

5. Invest in Data and Project Management Tools

Access to business data and insights is also crucial in promoting effective employee collaboration in a distributed office. It is a good idea to invest in some cloud-based tools and software to share and manage data and information. Project management tools are also a great choice for enhancing long-distance collaboration.

From file management apps like Google Drive and DropBox to project management software like Trello, your options are plenty. You can choose one based on the size and requirements of your team and your budget, but make sure that it has ample security features.

Also Read: How Do Coworking Spaces Help Startups and Entrepreneurs Reduce Costs?

6. Respect and Manage Time Zones

When you have teams working from different continents, it is important to respect and manage the time zone difference. The good news is that you can use it to your advantage – by planning the work hours and workflow with some extra care, you can ensure round-the-clock productivity.

For starters, take special care to schedule meetings during everyone’s work hours. You can also record the meetings for employees who are not able to attend.  Apps like the World Time Buddy are specifically designed for geographically distributed teams – you can use it to find the best time to schedule meetings.

7. Provide Your Team with the Right Work Environment

Distributed offices help decentralize business activities, but your teams still need a workplace. Not everyone has the luxury of working from a well-equipped home office, devoid of distractions. That’s why it is important to invest in non-traditional workspaces that are conducive to employee collaboration.

Coworking spaces and managed offices are great choices for SMEs and corporates planning to decentralize their business activities. The greatest advantage of coworking is that your team gets a professional office space complete with all amenities and tools required for collaboration.

Final Thoughts

Managing a hybrid workforce spread across multiple locations might seem like a daunting task. However, with the right employee collaboration strategy and tools, you can enhance the productivity and performance of your teams.

Above all, don’t forget to provide your team with the right work environment where collaboration happens naturally. If you are looking for a coworking space or a managed office for your distributed team, get in touch with The Office Pass (TOP)  right away.

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