Top 10 Individual Behaviour Checklist in Coworking Spaces You Must Follow

Top 10 Individual Behaviour Checklists In Coworking Spaces

by | posted in: Coworking Spaces | 0

Basing your company in a Coworking space gives your team a great opportunity to be part of a community that pushes them towards excellence. But as with any other community – the society you live in, your friend circle, etc. there are certain behavioural norms to be followed. The key idea here is to focus on your work and let the people around you focus on theirs. So, how should one behave in a Coworking space? Here’s a behaviour checklist in Coworking spaces to keep in mind.

Top 10 Individual Behaviour Checklist In Coworking Spaces

  1. Respect The Workplace
  2. Keep The Space Clean
  3. Check Your Volume
  4. Don’t Monopolize Resources
  5. Be Friendly
  6. Maintain Good Hygiene
  7. Don’t Hold Meetings At Your Desk
  8. Bring Your Own Supplies
  9. Dress Professionally
  10. Don’t Spam People

Individual Behaviour Checklists In Coworking

1. Respect The Workplace

Unlike a café where some people come to work and others come to chill with their friends, everyone in Coworking spaces is there to work. So, it isn’t fair to swivel your chair around and decide to have a long coffee break with someone else at the table. 

Your conversation can disturb others. Similarly, this isn’t the space to prank someone else. Don’t slam doors and walk softly. In short, accept the seriousness of the space and give it due respect.

2. Keep The Space Clean

One of the most-loved Coworking features is that you can usually sit anywhere you like. One day you may want to sit at a community table while on another you may want to tuck yourself away in a corner where distractions are minimal. What this also means is that the desk that was yours today may be someone else’s tomorrow. Hence, leave your workspace as clean as you found it. 

A Coworking environment has a lot of shared space – this too must be left clean. Don’t litter and if you spill something – wipe it up.

3. Check Your Volume

This is one of the first few points on every Coworking guide. When you walk into the Coworking unit, make sure that your speech is not disturbing others at work. Keep your mobile on low volume or vibrate mode. Nobody wants to hear your ringtone. 

If you need to take a call at a shared desk, step away and go to the designated phone booth or step out for the call. Similarly, when you’re talking to other people, keep your volume low so it doesn’t disturb other people around you. Since video calls are now quite routine in offices, make sure you use a pair of headphones for these calls.

4. Don’t Monopolize Resources

Printers, scanners, the fridge in the kitchen – these are all shared resources meant for everyone. If you’re using the printer and notice that you’ve used the last sheet of paper, tell the person in charge or refill the tray. 

Similarly, if you’ve emptied a bottle of water in the kitchen, refill it. If you’ve got a large cake that needs to be refrigerated, don’t simply remove everyone else’s food from the fridge, rearrange things so that it all fits. These may not be written Coworking guidelines but they are basic ways to be courteous in a shared space.

5. Be Friendly

Be friendly with everyone. Smile, be polite and do your best to help others out. One of the benefits of Coworking is that it fosters collaboration so if you hear of a lead, share it with people who could benefit from it. Of course, if you’re trying to focus on something, it wouldn’t be considered rude to tell people that you don’t want to be disturbed for a while. 

6. Maintain Good Hygiene

When you’re looking at office space for rent, you probably looked at the overall cleanliness of the space. Your hygiene is just as important. No one wants to sit next to someone who has bad body odour or who has a cold and leaves used tissues lying around. Also, note that this isn’t your bedroom – it isn’t considered polite to put your head down and snore…

7. Don’t Hold Meetings At Your Desk

The availability of meeting rooms was probably one of the points on your Coworking checklist. Most Coworking spaces let you book meeting rooms at an added fee. It may be tempting to circumvent this fee and hold a small meeting at your desk but this goes against all Coworking etiquette. Even if it’s a meeting with just one other person, step away from everyone else for your conversation. 

8. Bring Your Own Supplies

Asking for a pen may be a great way to introduce yourself to someone and strike up a conversation but you don’t want to be known as the person who’s constantly asking for stuff. Make sure you carry your own chargers, stationery, snacks, etc. 

It’s also a good idea to carry a bottle of water with you. If you feel cold, bring a jacket along. Most importantly, make sure you take everything you brought back home with you at the end of the day.

9. Dress Professionally

Irrespective of what you do, make sure you are well dressed every day. It isn’t necessary to be formally dressed but your clothes should be clean, properly ironed and modest. At the same time, an ironed bathrobe can’t be considered appropriate. How you dress doesn’t only impact the way you feel and your mood but also influences everyone else around you. 

10. Don’t Spam People

Coworking space is a great place to network and make connections. You’ll find that people are happy to help and even collaborate to promote your product to their audiences. But, don’t overdo the sharing and become known as that guy who’s constantly spamming inboxes. Find the right occasion to talk about your idea – you can strike up a conversation over lunch or attend networking events. 

Our Two Cents 

Following these simple guidelines can help ensure you experience all the benefits of working in a Coworking unit. To know more about Coworking spaces by The Office Pass (TOP), reach out to us at 08999 828282.

BOOK A COWORKING TOUR

Top 5 Hiring Challenges From A Coworking Space & How To Handle Them

Top 5 Hiring Challenges When Operating From A Coworking Space & How To Handle Them

by | posted in: Coworking Spaces, Smart Hiring | 0

There are countless benefits of coworking spaces. The costs are lower, the atmosphere is conducive to productivity, people have to commute less, there are ample networking opportunities and so on. 

That said, nothing is ever perfect and choosing a coworking space over an independent office has its challenges too. One of the times this becomes apparent is when hiring new talent for your team. The good news is that there are ways to cross these hurdles. 

Let’s take a look at the top 5 challenges faced while recruiting from a coworking space and how to handle them.

Top 5 Hiring Challenges When Operating From A Coworking Space

  1. Engaging Qualified Candidates
  2. Building A Strong Employer Brand
  3. Providing A Good Candidate Experience
  4. Losing Candidates To Competitors
  5. Making Your Recruiting Process Efficient

Top 5 Hiring Challenges From A Coworking Space & How To Handle Them

1. Engaging Qualified Candidates

Finding the right pool of candidates can be a challenge in itself. But, the greater challenge is engaging with these candidates. Good candidates are often contacted by recruiters which can make it hard for your email to stand out. They’re also usually considering multiple offers simultaneously. Not having an independent office space can be a point that pulls you down unless you position it correctly.

To make your company and the position being offered lucrative, you need to put in extra effort to engage with the candidates. For example, before reaching out to passive candidates, do your homework and find out what motivates them. Personalize your emails based on this additional information. If you can find out where they stay, include the fact that they will be allowed to work from the Coworking office close to their place of residence (as a way to improve their work-life balance).

2. Building A Strong Employer Brand

Building a brand is necessary not just for sales but also for recruitment. Candidates want to be linked to brands with an established presence. Since you’re working from a coworking Office, when a candidate walks in for an interview, they’re not greeted by the typical branded décor. You can’t put your logo up on the walls or your company name on the reception area. But, coworking space challenges needn’t stop you.

You can still build a strong brand presence online. Showcase your company culture on your social media pages with regular posts. Always reply to comments courteously and encourage other team members to stay active on the company page too with posts and photographs. If you’re a good employer, they will be happy to say the same. You can also check with the coworking space provider if they allow you to put your logo at the building reception.

3. Providing A Good Candidate Experience

Just as you judge the candidate on how they dress and present themselves, candidates judge your company by the experience they have when they meet you. If they have a bad experience – they’re kept waiting for too long or their interview is canceled at the last minute, they may not be very likely to accept a position. On the other hand, if you treat them well, they will get past the challenges of coworking and accept your offer.

To ensure that your candidates have a good experience, you must respect their time. Tell them what to expect when they come for an interview and inform the reception about their visit. Book a meeting room in advance so that they don’t need to wait around. Within a coworking unit, you may also want to look into leasing out a managed space where you get a little more flexibility with branding your décor.

4. Losing Candidates To Competitors

One of the challenges faced by companies when it comes to hiring is that your working space is shared by people from other companies as well. So, when a good candidate comes in for an interview, other recruiters may want to reach out as well. Establishing meaningful business relationships takes time and you may lose a candidate to a competing company.

To reduce the risk of this happening, you need to be proactive in impressing the candidates with how your company has an edge over the competitors. Just as you want to know what they bring to the table, talk about how the company can help them grow too. 

5. Making Your Recruiting Process Efficient

Slow and steady doesn’t always win the race. As mentioned above, one of the biggest problems of office space shared with others is that your candidate may be contacted by competitors as well. So, you need to make hiring decisions fast. However, since your team may be working from different coworking units, coordinating communication may be a challenge. The time spent waiting for email replies is valuable time lost.

Investing in innovative technology can help you get past this. Rather than scheduling multiple interview levels, you could video conference with other people to make the process more efficient. 

You could also use shared online documents to keep everyone on the team informed about the status of the hiring process and to get their feedback. Calendar integrations are an easy way to ease administrative tasks and make sure everyone knows what’s scheduled for the day.

Scaling Your Team In A Coworking Space Doesn’t Have To Be So Difficult

Once you can identify the hiring challenges and how to overcome them, you’ll realize that an organisation’s growth in a coworking space can be as fast (if not faster) as in your own traditional office. The first step to building a brand where people want to work is to provide a good working atmosphere & facilities that make your company differentiated from others. 

Choose a coworking unit that prioritizes your employee needs – it should have ergonomic furniture and the necessary infrastructure, lockers and parking space, it should be safe and accessible and your team should feel comfortable working here. 

The Office Pass (TOP) offers ready-to-use coworking spaces in Noida, Delhi and Gurgaon. Call us at 08999 828282 to know more about our coworking offices.

BOOK A COWORKING TOUR

6 Best features of Coworking Spaces That Tenants Love

Top 6 Features Of A Coworking Space That Tenants Absolutely Love

by | posted in: Coworking Spaces | 0

The past 2 years have proved that businesses don’t need to have a large, fancy office to be successful. A growing number of businesses have been turning to work out of a Coworking space rather than traditional rented offices. 

It’s beneficial for employers and their employees. For employees, this is a matter of convenience and shortened commutes from home to work every day. For employers, there are many reasons. Here are the top 6 features of the coworking that the tenants love.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282

6 Best Features of coworking spaces that tenants love

  1. Easy On The Pocket i.e., Low Rentals
  2. Ready To Move In Offices
  3. Comfortable Meeting & Conference Rooms
  4. Safe Secure Workspaces
  5. Networking Opportunities
  6. Hi-Speed & Reliable Wi-Fi

1. Easy On The Pocket i.e., Low Rentals

You cannot start talking about the advantages of Coworking space without listing the lower operational costs at the very top. Renting a desk at a Coworking Office gives you access to all the facilities and services you need in a professional working environment at a fraction of the cost of setting up your own office. 

Firstly, the cost of renting out a desk or even 10 desks is much lower than what it would cost to rent out an independent office. Then there are the other operational costs to consider. When you work out of a coworking space, all maintenance, electricity, sanitation, security, fire and fitout insurance etc is taken care of by the space provider. Thus, you do not have to factor in any additional monthly pay-outs or employ manpower to take care of these services. 

2. Ready To Move In Offices

One of the biggest Coworking space benefits for tenants is that the space is fully furnished. If a business owner was to take up an independent office, they would need to paint it, furnish it and get it equipped with at least some basic infrastructure & electronics before they can start using the space. On the other hand, a coworking space is ready to use. 

It has all adequate desks and chairs as well as centralized air conditioning, coffee machines, printers, scanners, etc. so, from the day the lease is signed, you can get to work. 

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282

3. Comfortable Meeting & Conference Rooms

Offices are spaces not just for employees to work but also for companies to meet clients. Meeting prospective clients in coffee shops is passed and downmarket to say the least. You need a professional space that will leave your clients with the right impression. 

Meeting & Conference rooms are one of the most popular facilities at coworking offices. These are accessible to everyone who rents out a workspace. A freelancer who rents out a single desk has equal rights over the meeting room as a company that leases out 50 desks. 

You pay only when you need it and hence it is easy to fit into your budget. The meeting rooms are set up not just for in-person meetings but are also equipped with all the necessary audio-visual tools for remote meetings. Some Coworking operators like The Office Pass (TOP) do not charge for using meeting rooms – which is awesome, isn’t it.

4. Safe Secure Workspaces

When you’re looking for office space, you need to ensure that the space is safe and secure. Your team should feel comfortable coming and going to work especially after dark. Thus, business owners need accessible offices in good locations. Coworking spaces are budget-friendly and hence allow businesses to set up shop on a city’s arterial roads. This makes them safe. It’s one of the most important qualities of great coworking spaces.

This not just makes the right impression but also helps businesses attract talent for their team. After all, one of the things people look at when considering whether or not to join a company is how safe the workspace is.

5. Networking Opportunities

One of the most talked-about coworking space office advantages for tenants, especially small business owners is the sense of community they offer. Apart from desk space for people to work out of, Coworking space providers regularly organize events and workshops for the people working there. This gives everyone the ideal opportunity to meet each other and an easy way to expand their network. 

An impromptu conversation at the coffee station may result in a collaboration. Being on the same team during an after-work event may help an entrepreneur find a new employee and so on. 

6. Hi-Speed & Reliable Wi-Fi

Today, staying connected to a Hi-Speed & reliable internet is critical for all businesses. This is one of the most basic coworking features that a tenant looks out for. Every good coworking space provider understands the importance of the internet and ensures that every inch of the space is connected to a Wi-Fi network. This includes the desk space and meeting rooms as well as the break-out rooms, corridors, and other common areas. They offer high-speed internet so that no matter how many people are logged in to the same network, it works reliably. There is always a primary and a secondary Wi-Fi connection so you are never without internet access.

đź’ˇ Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282

Our Two Cents 

Given all the advantages offered by Coworking offices, it’s no surprise that a growing number of businesses are choosing Coworking spaces over traditional rented offices. Today, there is no dearth of Coworking space providers but bear in mind that they do not all offer the same facilities or quality of service. You may get recommendations from people you know but before you sign an agreement, it is best to see the space for yourself. 

To schedule a walk-through at the Coworking spaces offered by The Office Pass (TOP), give us a call at +91 89998 28282.

BOOK A COWORKING TOUR

7 Ideas to Introduce your New Employees in Coworking Office Space

How To Meet The First Day Expectations Of New Employees At Your Coworking Office Space?

by | posted in: Coworking | 0

In a coworking space, onboarding new hires looks a bit different. With shared floors and no branded entrance, here are simple ways to introduce new team members smoothly and professionally.

7 Ideas to Introduce your New Employees in Coworking Office Space

  1. Share A Welcome Packet
  2. Tour Of The Coworking Office
  3. Schedule A Virtual Meet
  4. Add Them To Your Group List
  5. Delegate A Buddy
  6. Organize A Lunch
  7. Help Set Up A Virtual Workspace

 

The Office Pass Noida
The Office Pass (TOP) Coworking Space in Noida

1. Share A Welcome Packet

Every new employee must receive a welcome packet. We’re not talking about just a badge and an entry pass. Take your welcome packet a step further with a branded mug or a t-shirt or company stationary. 

In addition to this, include a list of useful information – what’s the best place near the office space to order lunch, where can you get coffee, the coworking internet password, etc. 

You could also include coupons for services offered by the coworking space. For example, you could include a coupon to the facility’s gym or coupons for coffee. 

2. Tour Of The Coworking Office

Even though you may have rented just a desk or two in a coworking office, there are several common facilities you would have access to. So, take your new team member on a quick tour. Show them where your team sits, where the printer and scanners are and share operational instructions, show them the Cafe / lunchroom, etc. 

3. Schedule A Virtual Meet

One of the most well-documented coworking office space benefits is that people can work from offices close to their homes. However, this means that new employees may not get to meet everyone in person. 

So, instead, schedule a video call with everyone on the team for a little virtual meet-and-greet. Along with this, schedule one-on-one video meetings with people, the new recruit is going to be working closely with. An informal coffee session with employees who work out of the same space is a great way to break the ice. 

4. Add Them To Your Group List

Since you’ve got people working from different locations, you probably have a lot of virtual groups. Make sure you add the new member of your team to all these groups – the formal office ones and the informal groups. Don’t miss out on any of the platforms – Facebook, WhatsApp, Slack, Google, etc. Kindly introduce the new employee to the existing group and let them know the department and functional role of the new employee.

5. Delegate A Buddy

While the coworking advantages for employees may be quite evident to you, a new employee might need some time to adapt to the situation. In an independent office, everyone they see obviously works with the same company but being able to identify coworkers in a coworking space may be a bit more challenging. 

It would be a good idea to assign every new employee a buddy for the first few days. Buddies can help new employees get acclimatized to their role and understand the company culture. 

6. Organize A Lunch

You may have found the most beautiful office space for rent but, welcoming a new team member is the ideal opportunity to step out for a welcome lunch. Rather than ordering, take the team out for lunch to a nearby restaurant so that your new employee can interact with everyone else in an informal atmosphere. If not the first day, you can schedule this lunch on any other day in their first week at the office. 

7. Help Set Up A Virtual Workspace

Last but not the least, help set up a virtual workspace for them in the new office space. Let them spend a day or two acquainting themselves with the team and processes before they take on heavy responsibilities. 

You could also give them an overview of the tools used by the company – what platform do you use for file sharing and internal communications, etc. It would be a good idea to have a different person help them out with each bit of training so that they get to meet and interact with more people.

Our Two Cents 

The onboarding experience will be different for every person. Make sure the new person knows who they can turn to if they need help of any kind and encourage everyone on the team to be warm and welcoming. 

Within a few days, they would have made friends within the company team as well as with other people on the floor. In a way, when you’re working in a coworking space, networking begins on Day 1. It’s just one of the many advantages of the system. 

If you’re looking for Coworking space in Delhi, Noida or Gurgaon, take a look at the locations offered by The Office Pass (TOP). Each coworking space is well laid out, fully equipped and ready to work from. To know more, reach out to us at 08999 828282.

BOOK A COWORKING TOUR